IBCD VOLUNTEERS ROLES
If you’re on this page, that means you’ve received an email from us and you looking for descriptions for your volunteer tasks. You can do that by clicking on the links next to your name.
If you have questions at any point in the process, you can reach out to us by submitting a request by clicking the button below.
As stated in the video, we are having a 7 pm mobilization meeting on campus this Wednesday, June 15th. We’ve been requested to all be physically present for this brief meeting to solidify the exact details of every serving position. Hope to see you there! If you know you can’t make it to this meeting, kindly let us know by submitting a request by clicking the button below.
Conference Administrators
Lauren Sterling
Jonathan Jones
Kellie Limon
Brad Lay
Jonathan Diemel
A-G
- Barbara Barfoot – Assemble Tote Bags, Assemble Name Badges
- Beverly Coduto – Registration Helper (Thurs Morning & Afternoon, and Friday morning), Workshop 1 Helper, Load Supplies
- Brad Peters – Set up Bookstore, Set up morning refreshments (THUR)
- Cathy Wickham – Photographer
- Cherish Brown – AV Video, Workshop 3 Helper, Workshop 4 Helper
- Cheryl Riding – Run-Through (Check Rooms) (THUR), Set & Clean for Break 3 (THUR)
- David Ortiz – Workshop 4 Helper
- David Ortiz (2) – Workshop 4 Helper
- Donna Vincent – Floater, Administrative Helper
- Gretel Noble – Workshop 1 Helper, Workshop 4 Helper
H-J
- Hannah Limon – Assemble Tote Bags, Assemble Name Badges
- Jackie Ford – Registration Helper (Thurs Morning & Afternoon, and Friday morning)
- Jeannie DeShazo – Dinner Set & Clean (THUR), Set & Clean for Break 1,2, & 3 (FRI)
- Jennie Swenson – Registration Thursday morning, Afternoon and Friday morning, Assemble Green Room
- Jesse Assaturian – Set Up IBCD Staging Room, Set Up Green Room, AV Video
- Joshua Bill – Set up Directional Signs, Set up Snacks, Floater
- Judy Frasch – Set Up “Day-of” Ticket Table, Workshop 1 Helper
- Julie Lay – Workshop 2 Helper, Workshop 3 Helper
- Julie Lay (2) – Workshop 2 Helper, Workshop 3 Helper
- Julie Lay (3) – Workshop 2 Helper, Workshop 3 Helper
- Justin Chao – Clean up & Close Up (FRI), Load Supplies
K-Q
- Kaleb Limtiaco – AV Video, Change all signage, Clean up & Close Up (THUR)
- Kathryn Hammar – Run Through (Check Rooms) (SAT), Set & Clean for Break 1 (SAT), Tear Down & Sort Supplies
- Kathryn Woon – Clean & Prep Luncheon Room, Lunch Set Up (THUR), Dinner Set & Clean (FRI)
- Kathy Dane – Workshop 1 Helper, Lunch Setup (FRI)
- Kimberly Howey – Clean Up & Close Up, Tear Down & Sort Supplies
- Larry Frasch – Set Up Workshop Rooms, Tear Down & Sort Supplies
- Lynnette Kumamoto – Floater, Administrative Helper
- Michelle Assaturian – Set Up IBCD Table, Set Up Morning Refreshments (SAT)
R-Z
- Rachel Fernandez – Clean Up & Close Up (THUR), Clean Up & Close Up (FRI)
- Rebekah Peters – Set up Registration Tables, Registration Helper (Thurs Morning), Set Up Morning Refreshments (FRI)
- Ruby Kimble – Workshop 2 Helper, Workshop 3 Helper, Registration Thurs Afternoon
- Sarah Kim – Workshop 1 Helper, Clean Up & Close Up (THUR)
- Susan Myers – Run Through (Check Rooms) (FRI), Workshop 2 Helper
- Tori Dalzell – Workshop 1 Helper, Workshop 3 Helper
- Yelena Bessler – Lunch Delivery, Set & Clean for Break 1 & 2 (THUR)
PRIOR TO CONFERENCE
Assemble Tote Bags
TIME: Prior to Conference
Volunteer(s): Hannah Limon
Description:
Each registrant will receive a tote bag upon checking in. These tote bags will contain the following items:
- Program
- 2 Pens
- 1-2 Stickers (1 of each design)
- CDC Brochure
- Bookstore “Buy 1 Get 1” coupon card
- IBCD Online Store 10% off coupon card
- 1 of each study card
- 1 Blank Notepad
- 1 Post-It Notebook
Assemble Name Badges
TIME: Prior to Conference
Volunteer(s): Hannah Limon
Description:
Insert paper name card into plastic sleeves of lanyards for all registrants
Pick up printed items
TIME: Prior to Conference
Volunteer(s): Jennie Swenson
Description:
Insert paper name card into plastic sleeves of lanyards for all registrants
Assemble Green Room (Room 108)
TIME: Prior to Conference (Wed Evening)
Volunteer(s): Jennie Swenson
Description:
The Green Room is in Room 108. It is a designated area for the Speakers to prep before speaking as well as have some refreshments.
- Coordinate with Kellie Limon for specifics
- Layout these snacks for the speakers and ensure there is always a constant supply:
- Protein Bars
- Beef Jerky
- Chips
- Apples/Bananas/Grapes
- Muffins
- Trail Mix
- Nut Bars
- Sparkling water
- Diet Snapple
- Cheese sticks/crackers
- Cookies/brownies
- Diet Dr. Pepper
- Diet Coke
- Sprite
- Hot Tea
- Water
- Coffee
WEDNESDAY 6/15
Set Up Directional Signs
TIME: Wednesday (5-8pm)
Volunteer(s): Joshua Bill
Description:
Set up signs throughout the facility, including outside prior to the conference on Wednesday evening.
Set Up Workshop Rooms
TIME: Wednesday (5-8pm)
Volunteer(s): Larry Frasch
Description:
Set up each breakout rooms (Room 100, 101, 104, 105, Green Screen), make sure each room has chairs, 1 table, 1 TV, 1 Podium
Set Up Snacks
TIME: Wednesday (5-8pm)
Volunteer(s): Joshua Bill
Description: Set up snacks in Room 103 along with water. See Kellie Limon for snack list.
Clean & Prep Luncheon Room
TIME: Wednesday (5-8pm)
Volunteer(s): Kathryn Woon
Description: Room 102 is designated the lunch room for the speakers. We will need approximately 5 round tables with 6 chairs per table. We also need two 6ft tables for the food.
Set Up IBCD Staging Room
TIME: Wednesday (5-8pm)
Volunteer(s): Jesse Assaturian
Description:
Set Up Green Room (Room 108)
TIME: Wednesday (5-8pm)
Volunteer(s): Jesse Assaturian
Description:
The Green Room is in Room 108. It is a designated area for the Speakers to prep before speaking as well as have some refreshments.
- Coordinate with Kellie Limon for specifics
- Layout these snacks for the speakers and ensure there is always a constant supply:
- Protein Bars
- Beef Jerky
- Chips
- Apples/Bananas/Grapes
- Muffins
- Trail Mix
- Nut Bars
- Cheese sticks/crackers
- Cookies/brownies
- Diet Dr. Pepper
- Diet Coke
- Sprite
- Water
- Sparkling water
- Diet Snapple
- Coffee
Set Up IBCD Table
TIME: Wednesday (5-8pm)
Volunteer(s): Michelle Assaturian
Description:
Set Up Registration Tables
TIME: Wednesday (5-8pm)
Volunteer(s): Rebekah Peters
Description:
We will have two people at the Entrance greeting the registered attendees, checking off their names, and giving them a name tag, notes, and tote bag.
Set Up "Day-Of" Ticket Table
TIME: Wednesday (5-8pm)
Volunteer(s): Judy Frasch
Description:
For Walk-Ins – we will have a table in the lobby with two people greeting them, signing them up and giving them a notes, totebag and name tag.
Set Up Bookstore
TIME: Wednesday (5-8pm)
Volunteer(s): Brad Peters
Description: Help set up the bookstore in the lobby
Clean & Stock Bathrooms
TIME: Wednesday (5-8pm)
Volunteer(s):
Description:
It is our aim to offer an inviting environment and experience for our guests. Please be sure to check the following items when cleaning. Some of these are on an as-needed basis. *Important: Men’s & Women’s bathrooms can be cleaned by either a man or woman prior to conference (i.e. when not in use by the opposite gender), but regular checks during the conference must be done by the appropriate gender.
Cleaning:
- Sweep
- Wipe down counters
- Wipe down mirrors
- Empty full trash (including women’s stall trash bins)
Restocking:
- Ensure that each stall has ample toilet paper
- Check soap supply
- Check paper towel supply
- Restock feminine hygiene products
Vacuum & Sweep Main Areas
TIME: Wednesday (5-8pm)
Volunteer(s):
Description: Vacuum and sweep main areas after set up.
THURSDAY 6/16
Run-through (Check Rooms)
TIME: Thursday (8:00 AM – 8:30 AM)
Volunteer(s): Cheryl Riding
Description: Make sure all rooms being used have been set up and ready for the conference
Set up Morning Refreshments
TIME: Thursday (8:15 AM – 8:45 AM)
Volunteer(s): Brad Peters
Description: Make coffee, put out cups, creamer, sugar, fruit, muffins, small plates, napkins, fill the mint and candy bowls etc, in Room 103.
Set & Clean for Breaks 1 & 2
TIME: Thursday (15 minutes prior to breaks 1 & 2)
Volunteer(s): Yelena Bessler
Description:
Lunch Delivery
TIME: Thursday (11:15 AM)
Volunteer(s): Yelena Bessler
Description:
Once lunch/Dinner is delivered for the speakers in Room 102, help set up the lunch and make sure there is plates, napkins, silverware in the room
Lunch Setup
TIME: Thursday (11:15 AM – 11:35 AM & 1:00 PM – 1:30 PM)
Volunteer(s): Kathryn Woon
Description: Once lunch/Dinner is delivered for the speakers in Room 102, help set up the lunch and make sure there is plates, napkins, silverware in the room
Change All Signage
TIME: Thursday (3:15 PM – 4:00 PM)
Volunteer(s): Kaleb Limtiaco
Description:
We are recycling rooms throughout the conference and will need the informational signage to be changed. The following details the rotation schedule and the specific changes:
- Room 100
- Room 101
- Room 104
- Room 105
- Room 107
- Green Screen Room
Dinner Set/Clean
TIME: Thursday (4:30 PM – 4:50 PM)
Volunteer(s): Jennie DeShazo
Description: Once lunch/Dinner is delivered for the speakers in Room 102, help set up the lunch and make sure there is plates, napkins, silverware in the room
Set & Clean for Break 3
TIME: Thursday (15 minutes prior to break 3)
Volunteer(s): Cheryl Riding
Description:
Workshop #1 Helpers
TIME: Thursday (7:20 PM – 8:30 PM)
Volunteer(s): Judy Frasch, Tori Dalzell, Gretel Noble, Sarah Kim, Kathy Dane
Description:
Be present during the entire Workshop Session to help with the following:
- Arrive 10-15 minutes prior to the start time to review the Speaker’s needs
- Ask if they have handouts printed and if so, be ready to pass them out
- Adjust seating if needed
- Make sure your room has an hdmi cable connection available
- Check to see if your Workshop is “Women-only” and be prepared to preserve that environment
- Ensure your Speaker has a fresh water bottle available
- Record a clear audio recording for entire duration of their presentation
- Be available to help with anything else
Clean Up & Close Up
TIME: Thursday (9:30 PM – 10:00 PM)
Volunteer(s): Kaleb Limtiaco, Sarah Kim, Rachel Fernandez
Description:
Make sure trash is cleaned up around the facility, each room is cleaned and chairs are neatly placed, counters are wiped down, and have the facility ready for the next day.
Registration Helper
TIME: Thursday morning
Volunteer(s): Judy Frasch, Tori Dalzell, Gretel Noble, Sarah Kim, Kathy Dane
Description:
Be present during the entire Workshop Session to help with the following:
- Arrive 10-15 minutes prior to the start time to review the Speaker’s needs
- Ask if they have handouts printed and if so, be ready to pass them out
- Adjust seating if needed
- Make sure your room has an hdmi cable connection available
- Check to see if your Workshop is “Women-only” and be prepared to preserve that environment
- Ensure your Speaker has a fresh water bottle available
- Record a clear audio recording for entire duration of their presentation
- Be available to help with anything else
Clean Up & Close Up
TIME: Thursday (9:30 PM – 10:00 PM)
Volunteer(s): Kaleb Limtiaco, Sarah Kim, Rachel Fernandez
Description:
Make sure trash is cleaned up around the facility, each room is cleaned and chairs are neatly placed, counters are wiped down, and have the facility ready for the next day.
FRIDAY 6/17
Run-Through (Check Rooms)
TIME: Friday (8:00 AM – 8:30 AM)
Volunteer(s): Susan Myers
Description: Make sure all rooms being used have been set up (TV, 1 table up front, 1 podium), clean and ready for the conference
Set up Morning Refreshments
TIME: Friday (8:15 AM – 8:45 AM)
Volunteer(s): Rebekah Peters
Description: Make coffee, put out cups, creamer, sugar, fruit, muffins, small plates, napkins, fill the mint and candy bowls etc, in Room 103.
Set & Clean for Breaks 1, 2, & 3
TIME: Friday (15 minutes prior to breaks 1, 2, & 3)
Volunteer(s): Jennie DeShazo
Description:
Workshop #2 Helpers
TIME: Friday (10:35 AM – 11:45 AM)
Volunteer(s): Julie Lay, Elizabeth Lay, Emily Lay, Susan Myers, Ruby Kimble
Description:
Be present during the entire Workshop Session to help with the following:
- Arrive 10-15 minutes prior to the start time to review the Speaker’s needs
- Ask if they have handouts printed and if so, be ready to pass them out
- Adjust seating if needed
- Make sure your room has an hdmi cable connection available
- Check to see if your Workshop is “Women-only” and be prepared to preserve that environment
- Ensure your Speaker has a fresh water bottle available
- Record a clear audio recording for entire duration of their presentation
- Be available to help with anything else
Lunch Setup
TIME: Friday (11:15 AM – 11:35 AM & 1:00 PM – 1:30 PM)
Volunteer(s): Kathy Dane
Description: Room 103 special luncheon for Pastors, Elders, Speakers. Once the lunch arrives, please set it out
Workshop #3 Helpers
TIME: Friday (2:35 PM – 3:45 PM)
Volunteer(s): Julie Lay, Elizabeth Lay, Emily Lay, Ruby Kimble, Tori Dalzell, Cherish Brown
Description:
Be present during the entire Workshop Session to help with the following:
- Arrive 10-15 minutes prior to the start time to review the Speaker’s needs
- Ask if they have handouts printed and if so, be ready to pass them out
- Adjust seating if needed
- Make sure your room has an hdmi cable connection available
- Check to see if your Workshop is “Women-only” and be prepared to preserve that environment
- Ensure your Speaker has a fresh water bottle available
- Record a clear audio recording for entire duration of their presentation
- Be available to help with anything else
Workshop #4 Helpers
TIME: Friday (3:50 PM – 5:00 PM)
Volunteer(s): Cherish Brown, Gretel Noble, David Ortiz, Carmina Ortiz,
Description:
Be present during the entire Workshop Session to help with the following:
- Arrive 10-15 minutes prior to the start time to review the Speaker’s needs
- Ask if they have handouts printed and if so, be ready to pass them out
- Adjust seating if needed
- Make sure your room has an hdmi cable connection available
- Check to see if your Workshop is “Women-only” and be prepared to preserve that environment
- Ensure your Speaker has a fresh water bottle available
- Record a clear audio recording for entire duration of their presentation
- Be available to help with anything else
Dinner Set & Clean
TIME: Friday (4:30 PM – 4:50 PM)
Volunteer(s): Kathryn Woon
Description:
Once lunch/Dinner is delivered for the speakers in Room 102, help set up the lunch and make sure there is plates, napkins, silverware in the room
Clean Up & Close Up
TIME: Friday (9:00 PM – 9:30 PM)
Volunteer(s): Rachel Fernandez, Justin Chao, Kimberly Howey
Description:
SATURDAY 6/18
Run-Through (Check Rooms)
TIME: Saturday (8:00 AM – 8:30 AM)
Volunteer(s): Kathryn Hammar
Description:
Make sure all rooms being used have been set up and ready for the conference
Set Up Morning Refreshments
TIME: Saturday (8:15 AM – 8:30 AM)
Volunteer(s): Michelle Assaturian
Description:
Make coffee, put out cups, creamer, sugar, fruit, muffins, small plates, napkins, fill the mint and candy bowls etc, in Room 103.
Set & Clean for Break 1
TIME: Saturday (15 minutes prior to Break 1)
Volunteer(s): Kathryn Hammar
Description:
Tear Down & Sort Supplies
TIME: Saturday (1:00 PM – 2:00 PM)
Volunteer(s): Larry Frasch, Kathryn Hammar, Kim Howey
Description: Take down signs, all IBCD supplies bring to the front for sorting and loading on to the truck, Rooms need to be re-set for Sunday’s Service, Auditorium cleaned for Sunday Service, vacuum rooms, throw trash.
Load Supplies
TIME: Saturday (1:00 PM – 3:00 PM)
Volunteer(s): Justin Chao Beverley Coduto
Description: Help load supplies into the IBCD vehicles, helps re-set rooms for Sunday’s service.